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Executive Assistant

Executive Assistant

We are hiring a Madrid-based Executive Assistant for our European Legal team. You will be charged with providing administrative support to the General Counsel and a team of 18+ legal counsels across Europe. 

Key responsibilities include:

  • Managing contractual processes, including internal sign-off, execution and filing, using an electronic contract management system;
  • Reviewing and proofreading documents and independently drafting standard correspondence, memos, and other documents;
  • Responsibility for submission of expenses and awareness concerning budget and company policies;
  • Managing schedules and travel;
  • Providing day-to-day personal administrative support to the General Counsel; 

You will report to the General Counsel for HBO Europe, based in Spain, and will work collaboratively with a team of legal counsels located across Europe.

Profile:

To be successful in this role you must possess the following:

  • 5+ years of relevant working experience in a similar role; 
  • Strong organizational skills with a high degree of accuracy and attention to detail;
  • Project management skills with the ability to act proactively and organize work effectively to meet deadlines;
  • Excellent time management skills;
  • Ability to work independently or in collaboration with colleagues;
  • Solid communication skills when dealing with internal and external stakeholders;
  • Eagerness to grow and take on more responsibilities as required;
  • Fluency in written and spoken English at a professional/business level is a must!

Your ability to prioritize time-sensitive assignments in a fast-paced environment, strong organizational skills, and "get it done" attitude will be critical to the success of this role. 

*Please note that this position is contingency based with full-time employment status likely granted in 2019/2020. 

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